The candidate must be given ample opportunity to present materials for consideration for reappointment, promotion, or conferral of tenure. All published works and those manuscripts or items in press or already accepted, the results of peer and student evaluations of teaching, teaching materials, and documentation of service should be available to review committees in the School or Regional Campus. The candidate should prepare an updated curriculum vitae and, where appropriate, a brief career synopsis, which should summarize major research thrusts, distinctive features of teaching, and service contributions.

If a candidate for promotion has had significant involvement in a multi-disciplinary venture, the appropriate administrator (e.g., center director or head of a different academic unit) should be asked to comment on the case.

All material collected, including the candidate's writings, should be made available to the appropriate members of the faculty before they are called to a meeting to discuss the case. (But note that confidential letters can be made available for reading in a dean's or departmental chair's office, rather than by being duplicated for circulation.) Every faculty member, of rank equal to or above the rank to which the candidate would be promoted, should have an opportunity to participate in the deliberations and vote. An analogous rule holds for the conferral of tenure.

We shall continue the process of requiring the advice of two levels of review for each consideration of promotion to associate or full professor or for the conferral of tenure. In a two-tiered system, it is possible that a faculty member would participate in a review at both levels. It should be understood that a faculty member has only one vote in any given case.

The Dean or Regional Campus President should inform the candidate when the recommendation has been submitted to the Provost.