A. New Faculty Hires. Requests for faculty positions are to be submitted annually prior to October 15 for appointments beginning in September of the following year. It is my hope that you will be afforded greater latitude in making faculty appointments once we have agreed on your unit's faculty size and top priority programs.

Because of the importance of applying high standards at the time of initial faculty appointments, the Provost's Office must be provided with ample opportunity to conduct a significant review of the proposed appointments. Therefore, requests to negotiate an appointment with tenure should be submitted in time to permit the Provost's Office up to one month for review purposes, and all other requests to negotiate should be submitted in time to permit one week for the Provost's Office Office review. For further details, please see the attached April 8, 1997 memorandum on Procedures for Faculty Recruitment.

All requests submitted to the Provost's Office for new appointments should include an explanation of how the proposed appointment would advance the reallocation of resources in support of the agreed upon priorities of the academic unit in question in addition to providing the teaching and research rationale. Keep in mind that new appointments provide opportunities to attain our affirmative action goals.

B. Reappointments and Nonrenewals. As a departure from the past, the Provost's Office will give a substantive review of all tenure stream reappointments. For reappointments, the dossier should include a letter from the Dean or Regional Campus President that explains the basis for continuation of the faculty member's contract, the annual review letters (see section IV.C., p. 6), a description of faculty deliberations, and a current c.v. Deans and Regional Campus Presidents should provide faculty members with written notifications of nonrenewal; and a copy of the letter and the Employee Record form should be sent to the Provost's Office. In order to insure timely reappointment and nonrenewal actions, please adhere to the following established deadlines:

TENURE-STREAM

APPOINTMENT TYPE	REQUIRED NOTIFICATION DATE	DUE IN PROVOST'S OFFICE
1st one-year appointment	March 15 of appointment year	March 1
2nd or subsequent one-year reappointment	December 15 of appointment year	December 1
Two-year appointment	December 15 of second year	December 1
Three-year appointment	12 months prior to the end of appointment	13 months prior to end of appointment

NON-TENURE STREAM

REAPPOINTMENT TYPE	REQUIRED NOTIFICATION DATE	DUE IN PROVOST'S OFFICE
Less than 5 full years of continuous service	3 1/2 months prior to end of contract	4 months prior to end of contract
At least 5 full years of continuous service	5 1/2 months prior to end of appointment	6 months prior to end of appointment

Our mandate to reallocate scarce resources from lower to higher priority programs increases the possibility that a decision to not renew a tenure-stream faculty member=s appointment will also be based on School and Regional Campus plans and related budgetary decisions, as well as the faculty member's scholarly achievements. Should this possibility become a reality, the faculty member(s) should be informed in writing, as early as possible, preferably at least two years prior to the end of the maximum probationary period. Regarding these matters, I call your attention to the following excerpt from Article III. General Policies of Appointment and Tenure, listed on page 11 of the Faculty Handbook:

The work of the University requires a wide variety of talents, balanced among specialized fields. Because these needs change over time, the University must be capable of responding to these changes. Therefore, all recommendations of appointment and promotion not only must be evaluated in terms of the individual merits of the candidate, but also must take into account the current standards of the relevant discipline or profession at large and the requirements of the candidate's department or school at the time of the recommendation and for the then-foreseeable future. ... (Emphasis added)

C. Promotion to Associate Professor with Tenure, Associate Professor in the Tenure Stream, and Conferral of Tenure on an Associate Professor or Professor. In order to provide adequate time for review by the Provost and the Chancellor, Provost's Area units' recommendations must be in the Provost's Office by February 1. For all Health Sciences Schools and Aout of cycle@ actions from Provost's Area schools, recommendations are to reach the Provost's Office 60 days prior to effective date for all actions requiring the Chancellor's approval, i.e., promotion with tenure, conferral of tenure, and appointments with tenure or probationary periods.

D. Promotion to the Rank of Professor. For Provost's Area units, recommendations must reach the Office of the Provost by March 15. As with all Health Sciences Schools and "out of cycle" actions in Provost's Area schools, recommendations requiring the Chancellor's approval must reach the Provost's Office 60 days prior to effective date.