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The hazard analysis must be complied as a formal written report. It documents the hazards as a written baseline from which your plans are prepared. If a disaster event happens, you have a document you can refer to as part of your after action analysis to determine if your assessment of the hazard was accurate.
The report is equally important as an educational tool for decision makers. The hazard analysis may be the first opportunity community leaders have to understand these potential threats. Therefore there is value in including explanations of the hazards and examples with which the reader may be familiar.
The report identifies and ranks hazards, and explains the method used to determine hazards and rankings. This allows the reader to evaluate the validity and applicability of the assessment, and provides a base for the next hazard assessment. The report should also clearly identify the planning horizon for which it is valid, assumptions that guided preparation, and factors which restricted scope.
The hazard analysis should be distributed to everyone involved in emergency planning and to governmental decision makers responsible for emergency management and emergency government. It forms the basis for the vulnerability assessment. The extent of further distribution depends on your philosophy regarding citizen access to government information. I believe that making such documents available is part of government’s responsibility for the protection of its citizens – but this legitimately may not be the view in your government.