Constitution of the Gam=
ma
Omega Chapter of
Tau Beta Sigma Sorority=
Revised February 28, 2006
1. General
1.1 =
The
name of this organization shall be Gamma Omega Chapter of Tau Beta Sigma,
National Honorary Sorority for College and University Band Members, hereina=
fter
referred to as the Chapter.
1.2 =
This
Constitution establishes and prescribes the authorized regulations pertaini=
ng
to the functions and operations of the Chapter.
1.3 =
This
Constitution is subordinate to and shall in no way conflict or receive prio=
rity
over the National Constitution of Tau Beta Sigma Sorority, hereinafter refe=
rred
to as the National Constitution.
1.4 The most
recently revised version of this Constitution shall supersede all previous
versions.
1.5 =
Proposed
amendments to this Constitution shall be presented in writing at a regularly
called Chapter Meeting. If two thirds (2/3) of the votes cast by the Chapter
are favorable, the proposed amendment shall be declared adopted and shall
become operational and effective at the adjournment of the Chapter Meeting,
unless otherwise stated in the amendment.
1.6 =
If
an amendment receives less than two-thirds (2/3) vote by the sisterhood the=
n it
can not be brought up again until the next ad hoc Jurisdiction Committee is
formed.
1.7 &=
nbsp; Every
spring, an ad hoc Jurisdiction Committee may be formed to read over and/or
revise the chapter constitution, as well as every fall after the National
Constitution is revised at National Convention.
2. Officers
Regulations regarding chapter officers are also s=
tated
in Sections 6.201-6.210 of the
National Constitution.
2.1 =
The
Officers of the Gamma Omega Chapter shall be President, Vice President,
Recording Secretary, Corresponding Secretary, and Treasurer.
2.2 =
Election
of Officers shall be held at the second to last regular meeting of the year=
. A
majority of votes cast by the Chapter shall be necessary for election. If m=
ore
than two (2) candidates are nominated for an office and none receives the
necessary majority for election, there shall be a second vote, wherein only
those two (2) candidates who received the greatest number of votes are
eligible.
2.3 =
Candidates
for office must be active members of the Chapter for at least one semester =
to
be eligible for election to office.
2.4 &=
nbsp; If
a vacancy should occur in an office, nominations shall fall to the floor of=
the
Chapter Meeting, and a special election shall be held. The newly elected
Chapter Officer shall serve for the remainder of the former Chapter Officer=
's
term.
2.5 =
A
Chapter Officer may be removed from office by a three fourths (3/4) vote of=
the
active membership of the Chapter.
2.6 =
The
administrative body of the Chapter shall be the Executive Board, composed of
all Chapter Officers. The Executive Board reserves the right to discuss
business and to make recommendations on Chapter actions.
2.7 =
The
President shall be responsible for all duties stated in Section 6.206 of the
National Constitution. In addition, the President shall:
&n=
bsp; =
; a. &=
nbsp; Appoint
all committees and committee chairs with the approval of the Executive Boar=
d.
b. &n=
bsp; Prepare
and give a State of the Chapter address during a meeting that would state w=
here
things stand in the Chapter and a summary of what has happened. This will come at the beginning, m=
iddle,
and end of each school year.
c. &n=
bsp; Appoint
the Parliamentarian with the approval of the Executive Board.
The Parliamentarian shall:
i. &n=
bsp; Be
the committee chair of the Jurisdiction Review Board.
ii. &=
nbsp; Propose
amendments to this Constitution along with the Jurisdiction Review Board su=
ch
that it remains in accordance with the National Constitution and reflects
changes in the functions and operations of the Chapter.
&n=
bsp; =
; &=
nbsp; &nbs=
p; iii.<=
span
style=3D'mso-tab-count:1'> &=
nbsp; Aid
the President in tallying votes at the chapter meeting.
&nbs= p; = &= nbsp; iv. &n= bsp; Uphold Robert’s Rules of Order.<= o:p>
2.8 The Vice
President shall be responsible for all duties stated in Section
6.207
of the National Constitution.
2.9 The Record=
ing
Secretary shall:
&nb=
sp; =
a. &=
nbsp; Record
the minutes of Chapter Meetings.
&n=
bsp; =
; b. &=
nbsp; Record
attendance at Chapter Meetings.
=
c. &=
nbsp; Create,
maintain, and distribute the Chapter Directory and Phone Chain.
=
d. &=
nbsp; Enforce
the Chapter’s Attendance Policy.
e. &n=
bsp; Maintain
and control the chapter’s email account.
2.10 The Corresponding
Secretary shall:
&nb=
sp; =
a. &=
nbsp; Be
responsible for all Chapter correspondence.
b. &n=
bsp; Prepare
and send correspondence to all chapters of Tau Beta Sigma and Kappa Kappa P=
si
in the Northeast District of Kappa Kappa Psi and Tau Beta Sigma, as well as=
to
all Northeast District Officers of Tau Beta Sigma and the Northeast District
Counselor.
c. &n=
bsp; Prepare
and send news items to the National Executive Director for publication in t=
he
Podium or News Notes.
d. &n=
bsp; Prepare
and send news items to the appropriate chapter(s) for publication in the
“Northeast Notes.”
2.11 =
; The
Treasurer shall be responsible for all duties stated in Section 6.209 of the
National Constitution. In addition, the Treasurer shall:
&nb=
sp; =
a. &=
nbsp; Report
all monetary transactions of the Chapter.
&nb=
sp; =
b. &=
nbsp; Sign
all checks with the approval of the President.
c. &=
nbsp; Aid
the Chair of the Fund-Raising Committee.
d. &=
nbsp; Maintain
the Chapter's bank account.
e. &n=
bsp; Serve
as Business Manager to the Student Government Allocations Committee and Stu=
dent
Government Board, or appoint a Business Manager with the approval of the
President as needed.
f. &n=
bsp; Set
deadlines for the payment of membership dues and initiate fees.
3. Finances
Regulations concerning chapter finances are also =
stated
in Sections 6.301-6.305 of the National Constitution.
3.1 All
expenditures shall be made by checks drawn from a bank selected by the Chap=
ter.
3.2 All items
purchased with Chapter funds shall be property of the Chapter.
3.3 &=
nbsp; In
the event that a member cannot pay National dues by the date set by the
Treasurer, the Chapter may, at the Treasurer's discretion, loan the necessa=
ry
amount to that member, to be paid back to the Chapter at intervals determin=
ed
by the Treasurer and the member in question. Should the member subsequently=
be
delinquent in the payment of their dues to the Chapter, the member shall be
suspended until such time as the loan is repaid in full.
3.4 &=
nbsp; Chapter
dues shall be $15.00 per year.
4. Meetings
Regulations concerning chapter meetings are also =
stated
in Sections 6.501-6.504 of the National Constitution.
4.1 =
The
time and place of the next Chapter Meeting shall be decided by the Chapter
prior to the adjournment of the current Chapter Meeting.
4.2 The order =
of
business at Chapter Meetings shall be:
&n=
bsp; =
; a. &=
nbsp; Opening
Ceremonies/Remarks
&nb=
sp; =
b. &=
nbsp; Reports
of Chapter Officers
&n=
bsp; =
; c.
&=
nbsp; Reports
of Committees
=
d. &=
nbsp; Old
Business
&n=
bsp; =
; e.
&=
nbsp; New
Business
=
f. &=
nbsp; Ideas/Goals/Concerns
&n=
bsp; =
; g.
&=
nbsp; Closing
Ceremonies/Remarks
The
order of reports of Chapter Officers and Committees shall be in the order of
their listing in this Constitution.
4.3 =
Notification
of the cancellation of a Chapter Meeting must be given at least twenty-four
(24) hours prior to the Chapter Meeting.
4.4 =
No
meeting may be scheduled for the day prior to the first day of classes
following both the interim period between spring and fall semesters and the
spring recess period.
4.5 =
A member may be excused from the regular attenda=
nce of
Chapter Meetings at discretion of the Executive Board.
5. Membership
Regulations concerning Sorority membership are al=
so
stated in Sections 6.601-6.617 of the National Constitution.
5.1 =
College
or university students who do not regularly attend the
5.2 =
Honorary
status shall be granted upon a three fourths (3/4) favorable vote of the to=
tal
active membership of the Chapter.