Pitt Robotics Club Constitution
This constitution defines the Robotics Club, hereinafter referred to as RC,
as an organization that promotes the experimentation with robotics, provides a
forum for discussion and sharing information, and gives its members a community
to participate in and learn about the field of robotics.
Article I - Club Membership
The RC welcomes anyone with an interest in robotics. Membership to the RC is
open to anyone involved with the University of Pittsburgh including, but not
limited to, current students and alumni, faculty and staff of the University of
Pittsburgh, and other non-university persons.
A. Regular Membership
Current students of the University of Pittsburgh
can apply for regular membership with the RC.
Anyone who wishes to be a member must contact the Executive Board. Only
regular members of the RC may vote. No
hazing or illegal discrimination will be used as a condition of regular
membership in the RC.
B. Associate Membership
Alumni of the University of Pittsburgh,
non-university persons, faculty and staff may participate in the meetings and
activities of the RC at the approval of the Executive Board.† However, voting privileges are limited to
only active regular members in good standing with the RC.† No hazing or illegal discrimination will be
used as a condition of membership in the RC.
C. Membership Procedure and Expiration
The procedure for becoming a regular or associate
member of the RC is the same.† The applicant
must contact the Executive Board with his/her intention to join; if necessary, the
applicant must fill out all paperwork.† It is
the Executive Boardís decision whether or not to accept membership proposals.
Regular membership expires after graduation from
the University for students and one year for faculty and staff, unless
circumstances cause early termination.
Associate membership expires after one year, unless circumstances cause
early termination.† Ex-members may
re-apply for membership in the RC.
D. Grounds for Removal
Grounds for removal of a RC member shall include
any action deemed inappropriate and inimical to the objectives of the RC by the
Executive Board. Initiation of removal proceedings shall begin with a charge
made by an Executive Board member. Once the charge is made, the Executive Board
shall set a date when the proceedings shall take place. The date of the
proceedings shall be no sooner than 30 days after the initial charge is made.
During the removal proceedings, the accused member shall have an opportunity to
defend him/herself.† Once the accused
member has had a chance to speak, a vote on his or her removal shall take
place. The quorum for voting shall be the rest of the Executive Board and 10
regular RC members, or as close to 10 as possible given the membership roster.
For the accused member to be removed the Executive Board must vote unanimously
and there must be a majority of votes made by the attending regular
members.† If expelled from the RC, the
former member may be denied membership if the Executive Board deems his or her
continued participation and inimical to the objectives of the RC.
Article II - The Executive Board
The Executive Board, hereafter referred to as the Board, shall be made up of
the President, Vice President, Treasurer, and Secretary.† The Board shall be involved in setting up
activities and organizational committees, organizing meetings, handling public
relations, forming external affiliations, establishing the budget, allocating
and securing funding, and making other decisions relevant to the RC.† The board shall make general decisions based
on consensus.† In
the event that a consensus among the Board members cannot be reached, the
faculty advisor shall cast a vote to end the deadlock, per restrictions stated
A. Board Members
The President shall be the head of the Board, and
shall set the schedule for general and Board meetings, conduct those meetings,
and be the main representative of the RC to other people and groups.† The President shall also organize the
elections of Board members.† In the event
that the President is unavailable to handle meetings or deal with conflicts
that require immediate attention, the Vice President, Treasurer, or Secretary
can substitute for him, in that order.
The Vice President shall facilitate the
communication between the Board and general members, as well as to prepare and
conduct activities set up by the Board that may deal with, but are not limited
to, setting up committees, securing open lab space for members to work on their
own creations, tours, lectures and other events.
The Treasurer shall be in charge of the RC budget.
† The Treasurer shall also set up and conduct
fundraising activities that may include, but are not limited to, establishing corporate
sponsors, selling materials, and other such events.
The Secretary shall record important information
during a meeting and any By Laws or Rules of Order passed by the Board.† The Secretary shall also make these records
available to all RC members.† In the
event that the Secretary is unavailable to handle meetings, the President, Vice
President, or Treasurer can substitute for him, in that order.
B. Voting for Board Members
At the first general RC meeting of the academic
year, regular members in good standing with the RC can be nominated for one or
more of the Board positions by other RC members.† Good standing shall be defined as those who are active in
activities set up by the RC, and attempt to attend regular meetings.† If a member is nominated for more than one
position, then the nominee shall decide on which position or positions for
which to run if at all.† Only the
regular members will then vote on the nominees at the second general
meeting.† Voting privileges are limited
to student members in good standing with the RC.† The previous yearís Board President shall determine the voting
procedure for the next Board.† Whoever
gets the most votes in each campaign shall assume the position.
C. Board Member Term of Office
Each Board position shall have a term of office of
one academic year, unless circumstances cause early termination.
D. Removal of Board Members
Any Board member may voluntarily resign from their
position.† He or she must inform the
rest of the Board of his or her decision in writing.† The Board memberís resignation goes into effect after the next
general body meeting or as deemed necessary by the Board.† Resignation of a Board member does not
remove him or her from general RC membership.
Grounds for a forced removal of a Board member
shall include, conviction of a felony during the term of office, dereliction of
duties, or any action deemed inappropriate and inimical to the objectives of
the RC by the Board.† Initiation of
removal proceedings shall begin with a charge made by a Board member. Once the
charge is made, the Board shall set a date when the proceedings shall take
place. The date of the proceedings shall be no sooner than 30 days after the
initial charge is made. During the removal proceedings, the accused member
shall have an opportunity to defend him/herself.† Once the accused member has had a chance to speak, a vote on his
or her removal shall take place. The quorum for voting shall be the rest of the
Board and 10 regular RC members, or as close to 10 as possible given the
membership roster. For the accused Board member to be removed the remaining Executive
Board must vote unanimously and there must be a majority of votes made by the
attending regular members.† Dismissal of
a Board member does not remove him or her from general RC membership.
Nomination of replacement Board members for vacant
positions shall take place at the general body meeting that immediately follows
the removal or resignation.† If a member
is nominated for more than one position, then the nominee shall decide on which
position or positions for which to run if at all.† Voting of replacement Board members shall occur at the second
meeting after the resignation or dismissal.
Whoever gets the most votes in the campaign shall assume the
A replacement Board memberís term of office shall
only be the remainder of the academic year, unless circumstances cause early
Article III - Committees
Committees are teams of RC members that are set up
to handle certain tasks collectively and allow the RC to run multiple projects
in parallel.† Any member can create a
committee, provided that that member informs the Board of its creation. The
Board can all set up committees to conduct activities, programs and services
that the RC will sponsor.† Any number of
people can form or join a committee.
Committees may deal with the construction of a robot or team of robots,
the teaching or presentation of information related to the field of robotics,
the experimentation with robotics, or any other activity permitted by the
All committees, which request funding or
sponsorship from the RC, must be sanctioned by the Board.† The Board may require that committee leaders
fill out a form for approval.† Only
sponsored committees may carry the Pittsburgh Robotics Club name.
C. Allocation of Funding
All committees requesting funding from the RC must
have Board approval.† The Board may
require that a form be filled out for the allocation of funds.† The Board shall vote on how much funding to
distribute to a particular committee.
Funds cannot be spent without board approval, and all earning and
expenditures must be properly recorded.
Article IV - Meetings
A. General Meetings
The Board shall decide general body meeting times
and dates with input from the club members.
The President shall bring the meeting to order.† Club members may form committees, discuss
developments about robotics, give lectures or presentations, or carry out any
other activity deemed suitable by the board.
Elections and voting shall also only be held during general meetings.
B. Executive Board Meetings
The Board shall decide on private Executive Board
meeting times and dates for planning and discussion purposes. The President
shall bring the meeting to order.††† The
Secretary shall record important information during a private meeting and make
these records available to all RC members.
C. Special Meetings
At the first general RC meeting of the
academic year members in good standing with the RC can be nominated for one or
more of the Board positions by other RC members.† The first general RC meeting shall take place during the 3rd
week of September unless atypical circumstances cause for a later date.† The current Board shall determine the
precise time and date.
At the Second general RC meeting the members
will then vote on the nominees.
The third general meeting shall be dedicated
to setting the goals of the RC for the rest of the year.
The last general meeting of the academic
year shall be reserved for a pizza party in celebration of all the hard work
done during the year if the RC budget permits it.
Article V Ė Faculty Advisor
The role of the faculty advisor shall be one that evolves over time and is
defined by situation.† The faculty
advisor may advise the Board on decisions, give presentations at general
meetings on topics related to robotics, or anything deemed appropriate by the
Board and faculty advisor.† The faculty
advisor is considered a member of the RC.
Although the board makes general decisions based on a consensus, deadlocks
and ties can happen.† In the event that
a consensus among the Board members cannot be reached, the faculty advisor can
cast a vote as a Board member to end the tie.
There may be more than one faculty advisor, but only
one my vote at any one meeting.† The
advisors shall draw lots to determine who shall vote during the meeting.† In the event that the chosen faculty advisor
cannot fulfill his or her duties, then the remaining advisors shall draw lots
to determine who shall accept the predecessorís responsibilities for that
particular meeting only.
Article VI Ė By Laws and Rules of Order
The Board can create By Laws or Rules of Order for meetings as the need
arises. Any member may propose a bill for additional By Laws or Rules of
Order.† The Board shall vote upon and
ratify the proposed bill.† The Secretary
shall keep a record of the By Laws and Rules of Order.
Article VII - Elasticity of this Constitution
The ideas set forth in this constitution can be altered as the need arises.
Once a proposal to amend the constitution is made, the Executive Board must
receive input from its members as well as the faculty advisor. For the
amendment to be made, a majority vote of the Board, the advisor, and the
general members must be achieved.
Article VIII - Disclaimer
The ideas set forth in this constitution are not necessarily the ideas of its
authors.† The user is advised that the
paper this constitution is printed on is mostly empty space.† Please note, that this constitution may
cease to exist as long as the user is not collapsing the wavefunction for the
paperís eigenstate.† In other words Ė
out of site; out of existence (mind?).
I think, therefore I am.† But I
donít know if you think, therefore I donít know if you are (what?).† If you are reading this then you donít need
glasses.† Warning:† If the user reads this disclaimer, then the
user has too much time on the userís hands.
In the case that the user has too much time on the userís hands, the
user is advised to join a club, such as the RC.† Remember, no matter where you are, you are there if you precisely
measure your momentum eigenstate.† Or do
you?† You have the right to dispute this
interpretation of Heisenbergís Uncertainty Principle.† To find out more about submitting your right to dispute, please
see http://helix.nature.com/presubmission/.† Please note: the mentioned URL (Universal
Resource Location) is not affiliated with this disclaimer.