Deadline:  Monday, January 5, 2004.
 

The annual University of Pittsburgh Honors Convocation will be held Friday, February 27, 2004, and will honor recipients of awards received during the current academic year (2003-04).  The Office of the Provost is responsible for collecting information on the recipients and the awards given to faculty, students, and other University groups. This information will be reviewed and subsequently shared with University Marketing Communications, which is responsible for preparing the Honors program and the Academic Honor Roll, and the Office of Special Events, which is responsible for issuing invitations to all honorees.

Deans and Regional Campus Presidents are responsible for gathering the information and screening for eligibility all awards according to the following guidelines.  The following information must be reported to the Office of the Provost for each award:

• Name (include rank if a faculty member)
• Title of award
• Awarding agency
 • Award is "for ..." (quote awarding document)

Please review carefully the following guidelines for determining the eligibility of awards and the instructions for preparing and submitting the required information.  The deadline for submission of all information is Monday, January 5, 2004.
 
 

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STUDENT AWARDS

Academic Awards:  For both graduate and undergraduate student awards, include prizes, awards, or departmental honors that are given to or by your School/Campus. These are primarily academic awards judged on scholastic achievement rather than awards based specifically on financial need.  Honor society initiates; include Phi Beta Kappa, Golden Key, and Phi Eta Sigma.

Student Leadership Awards:  Include initiates to Alpha Sigma Lambda, Sigma Lambda, Mortar Board, and Omicron Delta Kappa.

University Scholars:   The top 2% of undergraduate juniors (60 credits or more), seniors (90 credits or more), and the members of undergraduate graduation classes from the past year (i.e., April, June, August, or December).  Grades from this fall term (04-1) are to be included in the QPA.  (Please note that graduate students are not included in this category.)

 
FACULTY AWARDS
 
Eligible faculty awards fall primarily into the following categories:

»  Awards, Prizes or Medals

One of these words--award, prize, or medal--should be in the title.  Prizes may be for the best book, best publication, best research project, etc.  Awards may be for research, for teaching, or for public service.  Awards for teaching or service may be local (University- or School-wide); awards for scholarship must be statewide or national.

»  Fellowships

Awarded to the individual faculty member, not to the University; fellowships may be awarded to support a scholarly project, the writing of a book, or some other individual project.

»  Professional Societies and Academies

Election to or designation as a Fellow of a society
Election to or designation as a member of a national academy
Election as President or Chair (or equivalent) of a national or statewide professional association
Election to or designation as President of a governing board of a national association (e.g., Board of Directors, Trustees, etc.)

»    Honorary Societies

Designation as officer of a national honor society

»   Honorary Degrees

»   Distinguished Alumnus/Alumna

»   Establishment of an Award

Citation given by a college or university.

»   Special Professorships

Distinguished Professor, Distinguished Service Professor, University Professor, and Endowed Chair appointments

Honorary and/or Invited Visiting Professorships at other universities
»   Newly-Appointed Editorship

Editor or co-editor of national or international scholarly journal

»    Emeriti Professors

Tenured faculty who have retired or who will retire from the University this academic year

Do not include:

»  On-campus sponsored research projects
»  Research contracts administered by the University
»  Visiting professorships (internal)
»  Invited lectureships
»  Election to office in local (less than state-wide) professional associations
»  Election or selection to editorial boards or committees of national organizations
»  Listings in biographical works
»  Grants for "travel only" or for attending conferences
 

ACADEMIC HONOR ROLL

Due to space limitations, only highly-competitive national and international awards of distinction given to students and faculty members are eligible.

Include:

»    Awards, prizes, and fellowships (e.g., Rhodes Scholarships, Guggenheims, Fulbrights, Searle Scholars)

»    Memberships in national and international academies, etc.

»    Elected officer of national professional societies (e.g., President or President Elect)
 
 

1. University Marketing Communications requires a format-specific copy of all awards for typesetting the program. This copy should be prepared exactly as it will appear in the printed program, including alphabetical order by award, punctuation and capitalization, and an explanation of the award.  Please review last year’s program for specific formats at the following website:  http://www.pitt.edu/~facaffs/honors2003.pdf.  In preparing the program copy, create one MS Word (preferred) document; please clearly label “Student” and “Faculty” awards.  Additional, separate sheets required for the Program are those in the group awards category (for example, Chancellor’s Scholars and honor society initiates—students only-- and Emeriti appointments—faculty only—and the Academic Honor Roll.  Documents submitted that are not formatted specifically in accordance with these guidelines may be returned for correction and, due to time constraints, may not be able to be included in the final program.
 

2. An “Honors template” has been created to facilitate the submission of required data for inviting honorees (this Excel chart should be requested by the contact person via email to:  wykoffl@provost.pitt.edu).  Please create separate worksheets within one file for faculty and students to provide  the following information:
 
»  school, campus and/or group affiliation (e.g., Arts & Sciences, honor society, etc.),
»  full name and gender-specific title of address (e.g., Mr., Ms., Mrs., Dr.),
»  permanent address,
»  title of the award, and
»  for University Scholars only, include class and QPA

In the Honors template, please note that several column headings contain Excel “Comments” about the specific information required.  Comments are indicated by a red triangle in the upper-right hand corner of the cell.  To view the Comment, click on the cell or triangle for information about required data.

3. Please submit all files to the Office of the Provost via e-mail attachment to Linda Wykoff (wykoffl@provost.pitt.edu).  Paper copies of the submitted information are not required, but written verification of award eligibility by the dean (or his/her designate) is mandatory.  To fulfill this requirement, the e-mail transmitting the files to the Office of the Provost must identify the person who has determined eligibility of the submitted awards.

4. Each school/campus/unit also should provide the name, telephone number, and e-mail address of the person who will serve as contact should any questions arise or if information regarding submissions needs clarification.

5. First galley proofs will be sent via e-mail directly from University Marketing Communications to the contact person for review.  All corrections should be clearly marked in ink and initialed by the Dean and returned to University Marketing and Communications within a day or two.  A copy of these verified proofs must also be sent to the Provost’s Office (c/o Mrs. Wykoff, 826 CL).

6. If there are questions or clarifications needed on any of the above, please contact Mrs. Linda Wykoff at 412-624-5750.
 
 
 
 
 
 

 Office of the Provost
 Revised:  November 2003