Minutes of January 23, 1997 Meeting
The meeting convened at 2:05 p.m. in room 817 Cathedral of
UPBC members present were: Mary Ann Barber, James Cassing, Jerome
Cochran, Richard Colwell, James DeAngelis, Thomas Detre, Brian Hart, James
Maher, Keith McDuffie, Richard Pratt, Arthur Ramicone, Peter Shane, Alec
Stewart, Brian Ulery, Bruce Williams, and Philip Wion. Also present were:
Jeffrey Liebmann, William Madden, and Robert Pack.
UPBC members not present were: Toni Carbo, Ingrid Glasco, Linda
Messineo, Josephine Olson, Margaret Rechter, Jeffrey Romoff, Ellen Beam
Rudy, Michael Stuckart, and Susan Whitney,
Approval of Minutes and Report of the Chair
The minutes of the December 12, 1996 UPBC meeting were approved.
Maher discussed the status of the report of the Information Technology
Steering Committee. Four subcommittees have completed reports on faculty
access to technology, student access to technology, libraries and
networking, and management information systems. The full Committee is now
combining the subcommittee reports into final recommendations, which will
require significant prioritization. Also, recent administrative
reorganizations involving the move of Computing and Information Services
to the Office of the Provost must be taken into account.
Maher reported on the progress of planning in Provost's area
units. Unit submissions are due March 1 based on guidelines distributed
in late 1996. He stressed the importance of reallocating resources within
and among units to help the University improve the quality of its programs
and to meet strategic goals. He explained that the FY 1998 budget process
includes the use of a new budget template first developed by the Katz
Graduate School of Business that will help units present a more complete
picture of all the financial resources available to advance their
Update on FY 1998 Parameters Subcommittee Activities
Cassing reported that the Subcommittee is gathering information on
projected University enrollments, cost of living rates, and planning
priorities to better project necessary parameters on technology, academic,
and student programming initiatives. The Subcommittee is awaiting the
Governor's proposed Commonwealth budget, due to be released on February 6,
to further refine FY 1998 budget parameters. Maher noted that Interim
Vice Chancellor Ramicone has been appointed as head of an ad hoc team
facilitating decision making on proposed faculty retirement policies,
which could impact FY 1998 budget parameters.
Wion raised the question regarding previous efforts to examine the
University's decisions to provide services "in-house" or to use external
vendors. Cochran replied that external vendors should be used when it is
to the University's advantage to do so. However, he added that if a
vendor can provide a service profitably, then the University should be
able to do so. Cochran stated that certain auxiliary activities have been
identified for review and are being analyzed.
Maher stated that units must make better use of their available
resources and overcome resistance to change. He emphasized the importance
of each unit identifying its mission and shifting resources to better
achieve goals related to that mission. Maher cited examples of units that
have reallocated resources significantly. Maher cautioned units against
the habit of using available resources to expand faculty positions,
especially when enrollments are stable or declining. Wion supported the
development of units plans identifying ideal enrollment levels and numbers
of faculty and staff required to achieve unit and institutional
priorities. Such models would then allow the University to produce better
compensation estimates. McDuffie supported faculty involvement in
discussions of future staffing projections.
The meeting adjourned at 3:56 p.m.