Minutes of November 25, 1996 Meeting
The meeting convened at 2:10 p.m. in room 817 Cathedral of
UPBC members present were: Toni Carbo, James Cassing, Richard
Colwell, James DeAngelis, Ingrid Glasco, Keith McDuffie, Josephine Olson,
Richard Pratt, Arthur Ramicone, Margaret Rechter, Ellen Beam Rudy, Alec
Stewart, Michael Stuckart, Brian Ulery, Bruce Williams, and Philip Wion.
Also present was: Jeffrey Liebmann.
UPBC members not present were: Mary Ann Barber, Jerome Cochran,
Thomas Detre, Brian Hart, James Maher, Linda Messineo, Jeffrey Romoff,
Peter Shane, and Susan Whitney.
Approval of Minutes
The minutes of the November 14, 1996 UPBC meeting were approved.
Discussion of Future UPBC Agenda Items
Members discussed a number of items for placement on future UPBC
meeting agendas including the following.
Instructional Technology Steering Committee (ITSC) Report -- The
ITSC will release a planning document in January 1997 that will have
recommendations with broad implications for institutional planning and
budgeting. Members expressed the desire to review and discuss that
Proposed Faculty Early Retirement Plan -- The proposed plan will
be distributed soon, with the Senate Health and Welfare Committee having a
significant role in review and comment. Members felt that the UPBC would
likely discuss the long-term implications of the plan after review
comments have been received and assimilated into a final draft.
Planning Priorities Above the Unit Level -- Members expressed the
desire for Senior Vice Chancellors to present to the UPBC for review an
explanation of the planning priorities among their units. Concern was
expressed about whether or not the planning and budgeting process was
mature enough to foster what could be sensitive discussions in an open
forum. After further discussion this item was refined to reflect the need
for an orientation to the planning recommendations and long-term
perspectives on larger sectors of University units, such as the arts and
sciences, the regional campuses, the health sciences, professional
schools, and non-academic units. In particular, the need to relate the
priorities of these large sectors to the institution's strategic planning
goals and objectives was discussed. It was also felt that greater
articulation of plans at this level would promote more effective unit
level Planning and Budgeting Committee operation.
Annual State of Institutional Strategic Planning -- A desire was
expressed for the Chancellor to address UPBC, possibly in January 1997 and
each year or more thereafter, outlining his views on the state of planning
at the University and providing a long-term prospective view of
institutional goals for the next five to ten years. Members felt that the
quality of advice the UPBC could provide as an advisory body to the
Chancellor, would improve with a better understanding of his planning
Long-Term Enrollment Projections -- It was suggested that the
Long-Range Parameters Subgroup be provided more detailed information on
institutional enrollment projections, such as those included in the
University Facilities Plan: 1998 to 2007. This information could be
analyzed relative to financial implications and summarized for
presentation to the full UPBC.
Capital Campaign -- Members expressed the desire to discuss future
plans for a University capital campaign once the new Vice Chancellor for
Institutional Advancement is in place.
Structure of Business and Finance -- Members expressed the desire
to review the Coopers and Lybrand report on the University's
administrative units once the findings are distributed. In particular, it
was felt that the need to reinitiate the "Make or Buy" Task Force from
last year would be impacted by the recommendations of the consultants.
Faculty of Arts and Sciences Planning and Budgeting -- In addition
to the presentation of planning priorities discussed above, the desire for
addressing specific planning and budgeting issues in the Faculty of Arts
and Sciences was expressed. Members distinguished between micromanaging
unit decision making and the need to better understand projected
expenditure overruns and enrollment shortfalls that have resulted in the
present hiring limitations. The need to discuss the leadership structure
of FAS, the largest and most central academic unit of the University, was
also discussed along with the need to better understand FAS planning
directions, finances, and general undergraduate enrollment issues.
Status Report on Athletics Budget -- Member expressed the desire
for an update of the efforts by the Department of Athletics to reduce
their budget deficit. Meeting the new Athletics Director and hearing
about any planned new initiatives he may be proposing was suggested.
The meeting adjourned at 3:43 p.m.