Minutes of April 1, 1996 Meeting
The meeting convened at 2:08 p.m. in room 817 Cathedral of
UPBC members present were: Thomas Anderson, Toni Carbo, James
Cassing, Jerome Cochran, Richard Colwell, Ronald Gardner, Brian Hart,
Peter Koehler, James Maher, Glenn Nelson, Arthur Ramicone, Bruce
Williams, Philip Wion, and Judith Zimmerman. Also present were: Kevin
Evanto, William Laird, Jeffrey Liebmann, William Madden, Jeffrey Masnick,
and Robert Pack.
UPBC members not present were: Jacob Birnberg, John Brice,
Marjorie Carlson, Thomas Detre, Randy Juhl, Franklin McCarthy, Keith
McDuffie, Jeffrey Romoff, Michael Stuckart, and Julius Youngner.
Approval of Minutes
Minutes of the February 15, February 26, and March 14 UPBC
meetings were approved.
Report of the Chair
Maher reported on the status of FY 1997 Commonwealth appropriation
funding and on the activities of units preparing their plans and budgets
for the coming year. He stated that Provost's area units are examining
administrative efficiencies and improved benchmarking measures.
Report of the Attribution Subcommittee
Wion reported that the attribution methodology for the upcoming
report is improved over previous years and should serve adequately for the
next several years. He reported that the most important change in the
current report is the discussion of attribution in the larger context of
all University finances. Wion added that the report will include a
summary of the cross-allocation study between the University and the UPMC
Division and a condensed version of the Controller's information on the
Department of Athletics. He described improvements in the way the report
will treat interest and depreciation expenses, based on actual square
footage utilized. Maher suggested that future reports may need to
attribute true depreciation, thus taking account of the quality of space
that a unit occupies.
Report of the FY 1997 Parameters Subcommittee
Koehler discussed the current operating parameters being discussed
for the FY 1997 budget. He explained that the Subcommittee is working on
producing a budget recommendation that will provide a meaningful salary
increase for all employees while limiting tuition increases. This will be
difficult to achieve with a level Commonwealth appropriation.
Report of the Agenda Subcommittee
Liebmann reported on the discussions of the Subcommittee relative
to several items. The Subcommittee recommends that the Agenda
Subcommittee remain as a permanent operating group and that the Long-Range
Planning Parameters Subcommittee be reformed as a standing subcommittee,
like the Operating Parameters and Attribution Subcommittees. The Agenda
Subcommittee would continue to advise the UPBC on the manner in which ad
hoc issues coming before the group should be addressed. The Long-Range
Planning Parameters Subcommittee would examine long-term scenarios,
planning policy issues, and the establishment of consistent performance
measures for those areas reporting directly to the Chancellor. Liebmann
stated that the Agenda Subcommittee is working on an annual UPBC agenda
calendar that will help all participants in institutional planning and
budgeting plan for upcoming activities and meet necessary deadlines.
With regards to the Board of Trustees resolutions, Liebmann
reported that the Agenda Subcommittee recommends that the UPBC ask the
Chancellor to provide information on who is addressing each resolution,
what process will be used to address each resolution, and what the
timeframe for the activities will be. At that point, the Subcommittee can
better identify the appropriate time and type of UPBC action or support.
The Subcommittee discussed appropriate subcommittee assignments to address
each resolution appropriately.
The Subcommittee recommended that the Board resolution on
efficiency and effectiveness could best be addressed by the "Make or Buy"
Task Force. Members expressed concern that the Task Force had not met
recently. Wion moved that the "Make or Buy" Task Force be reinvigorated,
and its charge expanded to include discussion of the Board resolution on
efficiency and effectiveness. Koehler seconded. The motion was accepted
The meeting adjourned at 3:54 p.m.