Office of Research
University of Pittsburgh
123 University Place
Pittsburgh, PA 15213-2303

Phone: (412) 624-7400
Fax: (412) 624-7409

E-Mail Addresses:
General: offres@offres.pitt.edu
NIH Award Notification: ornih@offres.pitt.edu

University of Pittsburgh
Research/Cost Accounting
P.O. Box 371220
Pittsburgh, PA 15251-7220

Federal Identification Nos.:
Employer ID No. (12-digit EIN - DHHS):	1250965591A6
Tax ID No./Employer ID No. (TIN/EIN):	25-0965591
CEC:	18995923C
CAGE:	1DQV3
DUNS:	00-451-4360
FICE:	003379
NAICS:	611310
NRC:	37-00245-02
J-1 Visa Designation:	P-10048
Human Subjects Assurance No.:	FWA00006790
Animal Welfare Assurance No.:	A3187-01
Institutional Profile (IPF) No. (NIH):	2059802
Institutional Codes for National Science Foundation (NSF) Proposals:
Awardee Organization Code:	0033795000
Performing Organization Code:	choose the University of Pittsburgh Codes listed in FastLane as appropriate.
Cognizant Federal Agency, Regional Negotiator POC Name and Phone Number	Department of Health and Human Services Phat Chau 301-492-4855
Cognizant Federal Audit Agency:	Department of Health and Human Services Office of Inspector General, Office of Audit Services Region III P.O. Box 13716 Philadelphia, PA 19101

Fringe Benefit Rate: Use FY 2012 fringe benefit rates for FY 2012 and proposed FY 2013 fringe benefit rates for FY 2013 and all subsequent year budgets until further notice. (Reference 1/3/12 FY 2013 Proposed Fringe Benefit Rates Arthur G. Ramicone memo, 6/16/2011 DHHS Rate Agreement and 7/11/2011 Arthur G. Ramicone memo)

Federally Funded
	FY 2012 (7/01/11-6/30/12)	Proposed FY 2013 (7/01/12-6/30/13)
Medical Faculty	23.5%	23.2%
Other Faculty	28.5%	30.4%
Senior Administrator	20.2%	19.7%
Staff	31.8%	38.4%
Temp/Student/Other	7.7%	7.7%

Non-Federally Funded
	FY 2012 (7/01/11-6/30/12)	Proposed FY 2013 (7/01/12-6/30/13)
Medical Faculty	26.9%	25.2%
Medical Faculty Incentive Payments	10.8%	10.4%
Other Faculty	30.2%	32.3%
Senior Administrator	20.3%	20.7%
Staff	33.9%	41.5%
Temp/Student/Other	7.7%	7.7%

The Graduate Student Fringe Benefit Rate (Tuition Remission) is a composite rate which averages tuition scholarships and health care insurance costs among all graduate students. The actual DHHS-approved rate is 156.1% for FY 2012, but administratively, the University has agreed to use 50% on all sponsored project proposals. This action is reviewed annually by University administration and is subject to change in future years. The difference between the 50% and 156.1% rates may be used for cost sharing purposes when required under the terms of the agreement. For FY 2013, the proposed rate for the Graduate Student Fringe Benefit Rate (Tuition Remission) is 171.8%.  For FY 2013 and beyond, the difference between the 50% and the proposed 171.8% may be used for cost sharing purposes when required under the terms of the agreement.  (Reference 6/16/2011 DHHS Rate Agreement and 7/11/2011 Arthur G. Ramicone memo)

(Reference 6/16/2011 DHHS Rate Agreement and 7/11/2011 Arthur G. Ramicone memo)

Facility and Administrative (F&A) Costs

• DHHS F&A Cost Rate Agreement date: June 16, 2011 (covers FY 09 through FY 11; also provisionally covers FY 2012 until amended).
• F&A Cost Rate Period: July 1 through June 30.
• Rate Base: MTDC (Modified Total Direct Costs).

F&A Cost waivers are reviewed on an individual case basis.

Some Sponsors have F&A rates differing from our negotiated rate agreement. Those rates are typically found within the guidelines and should be applied to the budget. A copy of such policy/guidelines must be included with application at time of submission to Office of Research.

Research (Governmental and Foundation Grants and Contracts)
	FY10	FY11	Proposed FY12
On-Campus	51.5%	51.5%	51.5%
Off-Campus Adjacent(1)	25.8%	25.8%	25.8%
Off-Campus Remote(2)	24.0%	24.0%	24.0%
Sponsored Instructional Programs
On-Campus and Off-Campus *	38.0%	38.0%	38.0%
Other Sponsored Programs (OSP)
On-Campus and Off-Campus	24.0%	24.0%	24.0%
Industrial and Commercial Grants and Contracts
On-Campus and Off-Campus **	56.5%	56.5%	56.5%
Primate Center***

*     The University no longer has separate on and off-campus rates for its sponsored instructional programs.

**   The University no longer has separate on and off-campus rates for its industrial and commercial grants and contracts.

*** The University no longer has separate negotiated rates for its Primate Center facilities.

NOTES:

On-Campus refers to all University owned buildings regardless of location; all rented or leased facilities in Oakland and elsewhere in Allegheny County to which rent is not charged directly to the sponsored award; and University owned buildings on the regional campuses of Bradford, Greensburg, Johnstown, and Titusville. The use of the on-campus indirect cost rates precludes direct charging of facilities costs to the sponsored project.

Off-Campus refers to facilities not owned by the University and to which rent is directly allocated to the project(s).

1. Off-Campus Adjacent - for activities performed in Allegheny County, PA.
2. Off-Campus Remote - for activities outside of Allegheny County, PA.

Projects performed on and off-campus must be apportioned. (Reference 6/16/2011 DHHS Rate Agreement and 7/11/2011 Memorandum from Arthur G. Ramicone, Vice Chancellor for Budget and Controller).

Equipment is defined as an article of nonexpendable, tangible personal property, having a useful life of more than one year and an acquisition cost of $5,000 or more per unit.

Capital expenditures equal to or exceeding $5,000 should be charged to the capital subcode series 6100-6199. Equipment costing between $2,000 and $4,999.99 in sponsored budgets should be charged to the applicable non-capital expense subcodes and draw overhead based on the effective indirect cost rate. (Reference 6/2/2000 Memorandum from Thurman D. Wingrove, Asst. Vice Chancellor for Financial Information)

Subcontracts

• Assess F&A costs on the first $25,000 for each subcontract (this does not mean for each year)
• Carnegie Mellon University do not apply F&A Costs to any portion of the subcontract.
  

Assurances/Compliances:
Debarment and Suspension:	NO
Misconduct in Science/ORI Certification Date:	04/30/2010
Lobbying:	NO
Civil Rights:	FILED
Delinquent Federal Debt:	NO
Sex Discrimination:	FILED
Handicapped Individuals:	FILED
Age Discrimination:	FILED
Drug-Free Workplace:	Yes
AAALAC* Accreditation	3/3/11
USDA Registration	23-R-0016 (Expires 8/4/11)
Cost Accounting Standards DS-2:	FILED 02/20/07

*American Association for Accreditation of Laboratory Animal Care

The University of Pittsburgh Legislative Districts are:

Legislative Districts:	Federal	State Legislature
	Congressional	Senate	House
Bradford	5	25	67
Greensburg	18	39	59
Johnstown	12	35	71
Pittsburgh	14	42	23
Titusville	5	50	6

Updated 07/14/2011