ETD Word Template Overview and Tour
This exercise should explain how the template works and how to start using it from beginning to end.
- Download the template, open it, and look at the first few pages.
- Replace the [bracketed] placemarkers in these preliminary pages with your own information. The bracket symbols are replaced as well and your text should look like the examples.
- Look at the Table of Contents page, click on a sample entry. Note the gray highlighting behind the example text. That shows you that it is created via a function in Word. You will not manually type any information in this page. It will all be automatically populated by detecting formatting applied in the body sections of your paper. This is described next. The List of Figures and List of Tables work the same way.
- Look at the example chapter titles that follow the tables of contents. Click on the word ‘Introduction.’ Note that in the ‘Styles’ box on the Home Ribbon at the top of the window, the style ‘Heading 1’ is selected. Every part of your paper will have a style associated with it. These styles are part of the ETD Template and are designed to affect how the parts of your paper look and function.
- The ‘Heading 1’ style, for example, is applied to main chapter titles. When text is entered, selected and Heading 1 is clicked from the styles menu, it automatically is formatted as a main chapter heading (bold, centered, capitalized, and automatically numbered). Subchapter titles are formatted by applying ‘Heading 2.’ Subchapters within those, ‘Heading 3’ and so on.
- An additional function of these Heading styles is that they are detected by the Table of Contents, which displays any text marked with them. Paste or type the title of your first chapter in place of the word INTRODUCTION in the template. Make sure that the style is still Heading 1 in the styles menu. The styles menu can be expanded for easy use with the small, diagonal arrow button in the lower right corner of the styles box on the home ribbon.
- Scroll up to the table of contents, right click on one of the grey areas and choose ‘update field.’ Then if asked, ‘update entire table.’ Now you’ll see that the text marked with Heading 1 was imported. This works the same way for Headings 1-4 and similarly with the captions for the tables and figures.
- Tables and figures. Just paste the images in and then right click them. Choose ‘Insert Caption’ from the resulting menu. You can see that they are given a number automatically. Just choose whether it should be labeled a table or a figure and then type or paste your caption text after the number. (Ex. Figure 2: A graph of customer satisfaction) When the List of Figures or List of Tables are updated using the ‘update field’ function you’ll see the captions for each appear up there.
- The paragraphs of text in your document will have styling applied to them as well. The first paragraph in each section should be selected and marked with ‘no indent’ from the styles list. The following paragraphs in each section are marked as ‘normal.’ These particular styles merely determine the visual styling of the text and no dynamic behaviors similar to that of the chapter titles follow from the ‘no indent’ and ‘normal’ styles.
- Other sections you may have in your paper like Appendices should be arranged and marked with styles corresponding to the examples provided in the template.
- Any unneeded examples in the template document can be deleted.
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