University Council on Graduate Study

November 20, 2001
3:00-5:00 PM
817 Cathedral of Learning

Attending: Elizabeth Baranger (Chair), Ray Burdett (SHRS), Luis Chaparro (ENG), Nancy Condee (FAS/Interdisciplinary), Judith Erlen (Nursing), Ken Etzel (Dental Medicine), Stephanie Hoogendoorn (GPSA/FAS), Rainer Johnsen (FAS/Physics), David Miller (GSPIA), Ronald Neufeld (ENG), Cindy Persinger (GPSA), Lou Pingel (EDUC), Edie Rasmussen (SIS), Deane Root (FAS/Music), Esther Sales (Social Work), Mitchell Seligson (FAS /Political Science), Randy Smith (Pharmacy), Roslyn Stone (GSPH), Curtis Wadsworth (GPSA), Robert Walters (FAS), Donald Yandel (GPSA); Sam Conte (Registrarís Office), Carrie Sparks (Provostís Office)

I.  Approval of Minutes

The minutes of the October 16, 2001 meeting were approved as written.

II. Committee Membership

Using preferences submitted by UCGS members, the UCGS chair, Elizabeth Baranger, assigned each member to a UCGS subcommittee.  The list of committee membership was distributed.

III.  Report on the Online Recruitment Seminar

Elizabeth Baranger noted that the major responsibility for recruitment of graduate and professional students lies with individual schools and departments.  The newly formed UCGS Recruitment Subcommittee will be asked to suggest actions the Provostís Office can take to assist in this recruitment.  It will also be asked to keep current on issues that may negatively effect the recruitment of international students and to formulate ways to respond to these.  As background for the work of the committee, Elizabeth Baranger asked two representatives from the Graduate and Professional Admissions and Recruitment Committee (GPARC) to discuss the recently held Online Recruitment Seminar.

The Graduate and Professional Admissions and Recruitment Committee (GPARC) is an unofficial committee comprised of representatives from each graduate and professional school.  Most GPARC members work directly with graduate recruitment and admissions in their respective schools.  GPARC members Fredi Miller (Law School) and Linda Berardi-Demo (Medical School) reported on the activities of GPARC and on the recent Online Recruitment Seminar, sponsored by GPARC. The seminar was attended by over thirty people with the goal of sharing experiences with online recruitment. Some of the issues discussed by GPARC are viewing the admissions process from start to finish, the importance of recruitment advisors visiting our schools, ways to do cost effective recruitment, ideas on how to get students to come to Pittsburgh (which includes the production of a recruitment piece that showcases the city), and online applications. The seminar concentrated on this last issue.  Having the application system automated gives more time for human contact.  Staff can help prospective students with questions, personally answer phone calls rather than depending on a machine, and answer emails promptly.  GPARC recognizes that all schools are inter-related and that a better reputation for the University helps all schools.

A Council member pointed out that having multiple vendors for online applications makes it difficult to share experiences.

Elizabeth Baranger thanked the GPARC members for sharing the report on the Online Recruitment Seminar.  Council members said they thought it was helpful to hear about GPARC activities.

IV. Proposal to Establish a New Certificate in Applied Movement Science

Council reviewed a proposal to establish a certificate program in Applied Movement Science, submitted by the School of Education.  This certificate would be offered in the Department of Health, Physical and Recreation Education.   Dr. Jere Gallagher presented the proposal to Council citing that the need for this certificate was both societal and departmental.  The certificate would attract those already certified as teachers seeking the credit they need to become permanent certified teachers and for those teachers who need to update their skills.  Students in the certificate program would choose an area of concentration in either Adapted Physical Education or Youth Health and Fitness.

Unfortunately, ISIS, the student information system, cannot process areas of concentration in a certificate program.  Council members found that the name of the certificate did not describe the program.  They supported Jere Gallagherís suggestion that two separate certificates might be preferable.

After some discussion Council unanimously voted to postpone recommending approval of the certificate program.  Instead they asked that the school resubmit the proposal and propose two certificates, rather than one certificate with two areas of concentration.  There would be no need for a second presentation.  However, Dean Roote asked for clarification on how the certificate relates to the masterís degree and what are the admission requirements.

V. Proposal to Establish a New Certificate in Global Studies

Discussion on the proposal has been postponed.

VI.  Off-Campus/Distance Education Programs
Annually Council reviews the status of existing Off-Campus/Distance Education Programs.  Elizabeth Baranger reminded Council that it had decided not to review any new Distance Education Program that is the same program as one offered already on campus.  The Provostís Senior Staff do review such proposals, following guidelines approved by UCGS.

The report by Robert Knipple on the Johnstown campus programs had been distributed to Council.  Elizabeth Baranger discussed the report stating that she found it useful to get this update.  Edie Rasmussen stated that the web-based fast-track MLIS has been very effective.  She would be willing to report on this new program to the Council if requested.

Elizabeth Baranger asked Council if any school is planning new distance education programs.  Judith Erlen reported that this is an issue in Nursing.  Various people have been inquiring when the school will put their program online.  David Miller said GSPIA might introduce distance education programs for an international community.