UNIVERSITY OF PITTSBURGH PROCEDURE 09-03-01
CATEGORY: STUDENT AFFAIRS
SECTION: Financial Aid
SUBJECT: Tuition Exchange Scholarship Fund
EFFECTIVE DATE: December 8, 2006 Revised
PAGE(S): 4
I. PURPOSE
To outline the application and selection process for the Tuition Exchange
(TE) Scholarship Program.
II. SCOPE
This procedure applies to the following University employees with a least
one year of full-time service, as defined by the date(s) of full-time hire
in the Office of Human Resources or Faculty Records.
- Full-time faculty members, faculty librarians, research associates,
chaplains, and ROTC faculty
- Regular full-time staff included in the University Staff
Classification and Pay Plan
III. ADMINISTRATIVE RESPONSIBILITIES
The Office of Admissions and Financial Aid is responsible for
administering the Tuition Exchange Scholarship Program and designating a
Tuition Exchange Liaison Officer.
The University of Pittsburgh Tuition Exchange Liaison Officer, as the
sponsoring institution, is responsible for certifying the student's
eligibility to participate in the Tuition Exchange Scholarship Program,
managing the selection process, and recertifying eligibility of TE
scholarship recipients before the beginning of each academic year. As the
host institution, the TE Liaison Officer is responsible for selecting
applicants from member institutions for participation in the program,
providing specific information regarding the value of the TE scholarship
and conditions regarding eligibility for renewal.
The Tuition Exchange Committee comprised of members from the Staff
Association Council (SAC) and the Senate Health and Welfare Committee, in
consultation with the Tuition Liaison Officer, will apply additional
limitations beyond the length of service criteria, if necessary, when the
number of applicants exceed available space.
Tuition Exchange is responsible for recording exchange scholarships, and
providing member institutions with annual reports summarizing the number
of available scholarships, based on the member's participation in the
program.
IV. PROCEDURE
University of Pittsburgh as the Sponsoring Institution
University of Pittsburgh
Employee 1. Contact the Tuition Exchange Officer
in the Office of Admissions and
Financial Aid to verify eligibility
to participate in the Tuition
Exchange Scholarship Program.
Request an Application for Tuition
Exchange Scholarship (Exhibit A) and
an updated copy of the Tuition
Exchange Pamphlet (Exhibit B).
Student-Applicant 2. Complete an Application for Tuition
Exchange Scholarship for each
institution for which you are
applying. Your Liaison Officer will
provide you with a list which includes
the names, addresses, and telephone
numbers of the TE liaison officers for
all member institutions)
NOTE: Because there is considerable
competition for TE Scholarships, you
may want to apply to more than one
member college.
3. Submit the completed application to
the University of Pittsburgh Tuition
Exchange Liaison Officer by the
established deadline date.
April 1 is the application deadline
for the subsequent Fall Term.
Scholarships will be awarded by May
15.
University of Pittsburgh
TE Liaison Officer 4. Certify eligibility of the applicant
by completing and signing Section A of
the application form, Certification or
Recertification of Eligibility, and
the Statement of Liaison Officer of
Sponsor Institution.
5. Forward three copies of the completed
application form to the Host
institution, one copy to the student-
applicant, and retain one copy on
file.
Host Institution
TE Liaison Officer 6. Accept or reject the applicant.
Complete and sign Section B of the
application form, Notification of
Acceptance or Rejection, and the
Statement of Liaison Officer of Host
Institution. Forward one copy to the
Tuition Liaison Officer of the
sponsoring institution and one copy to
the student-applicant.
University of Pittsburgh
TE Liaison Officer 7. Determine the availability of
scholarships based on the Annual
Balance Sheet provided by Tuition
Exchange. When number of applicants
exceeds number of available
scholarships, rank accepted applicants
according to the parent-employee's
length of full-time service.
8. Match applicants to available
scholarships, applying additional
limitations to the selection process,
if necessary. See Policy 09-03-01,
Tuition Exchange Scholarship Program.
9. Notify the student-applicant of the
availability of a TE scholarship by
May 15.
University of Pittsburgh as the Host Institution
Sponsoring Institution
TE Liaison Officer 1. Forward three copies of the completed
Application for Tuition Exchange
Scholarship to the Tuition Exchange
Liaison at the University of
Pittsburgh.
University of Pittsburgh
TE Liaison Officer 2. Verify that eligibility was certified
by the Sponsoring Institution, and
that the student has applied and been
accepted to the University of
Pittsburgh.
3. Determine availability of scholarships
based on the Annual Balance Sheet
provided by Tuition Exchange. When
number of applicants exceed the number
of available scholarships, rank
applicants according to academic
performance. Apply additional
limitations to the selection process,
if necessary.
4. Accept or reject the applicant.
Complete and sign Section B,
Notification of Acceptance or
Rejection and Statement by Liaison
Officer of Host Institution. Return
one copy to the Sponsoring
Institution, one to the student-
applicant, and retain one copy on
file.
5. If the availability of a TE
scholarship is verified by the
Sponsoring institution, notify the
student by Financial Aid Award Letter.
6. If the student enrolls, process the
award on-line by charging the
appropriate full tuition amount to the
University Account established by the
Controller for Tuition Exchange.
Recertification Procedure
University of Pittsburgh
TE Liaison Officer 1. At the end of each academic year,
recertify the eligibility of each
Tuition Exchange Scholarship
recipient, based on the parent-
employee's continued eligibility for
participation in the program.
2. Complete and sign Section A of the
application form, Certification or
Recertification of Eligibility and the
Statement by Liaison Officer of
Sponsor Institution.
3. Forward one copy of the completed
application form to the Host
institution, one copy to the student,
and retain one copy on file.
Reporting Procedure
University of Pittsburgh
TE Liaison Officer 1. Submit the required annual report to
Tuition Exchange summarizing the
University's activity in the program.
V. EXHIBITS
Exhibit A - Application for Tuition Exchange Scholarship
Exhibit B - Tuition Exchange Pamphlet
VI. REFERENCE
Policy 09-03-01, Tuition Exchange Program