UNIVERSITY OF PITTSBURGH PROCEDURE 02-01-05
CATEGORY: ACADEMIC AFFAIRS
SECTION: Academic Programs
SUBJECT: International Inter-institutional Academic
Agreements
EFFECTIVE DATE: May 7, 2004 Revised
PAGE(S): 3
I. PURPOSE
To outline the process for the execution and tracking of all
international inter-institutional academic agreements.
II. SCOPE
This procedure applies to any agreement 1) between the University
of Pittsburgh and one or more foreign governments and/or
universities or other organizations domiciled outside the United
States, regarding the use of the University’s faculty, student,
library, or other research or instructional resources, or 2) that
commits the University of Pittsburgh to the deployment of
faculty, student, library, or other research or instructional
resources outside of the United States.
Agreements governed by this procedure include, but are not
limited to, friendship agreements and memoranda of understanding
(with or without financial obligations); program-specific
linkages with or without financial obligations (e.g., a library
access or exchange program, an internship, a language program, a
training program, a field research program); and institutional
linkages that commit the University to broad-based programs
and/or exchanges with associated financial obligations (e.g.,
faculty and student exchanges, joint research projects).
III. ADMINISTRATIVE RESPONSIBILITIES
The Chancellor exercises final approval of all international
inter-institutional academic agreements.
The Provost or the Senior Vice Chancellor for Health Sciences, as
appropriate, reviews and approves all international inter-
institutional academic agreements involving their respective vice
chancellor areas, prior to submission to the Chancellor.
University Counsel is responsible for reviewing all proposed
contracts and agreements to which the University is to be a
party, and ensuring that the legal rights and responsibilities of
the University and its employees are protected.
The Office of International Services (OIS) is responsible for
reviewing all proposed international inter-institutional
agreements to ensure that the agreements do not conflict with
current U.S. immigration laws/regulations and are able to be
fully facilitated by OIS.
The University Center for International Studies (UCIS) is
responsible for coordinating and facilitating the development and
implementation of international agreements, serving as the
repository for original copies of international agreements, and
maintaining a campus-wide accessible computer database of all
international agreements, historic and current.
University schools and departments, before entering into or
negotiating any international agreement, as described above, are
responsible for completing and forwarding to UCIS, FORM 0194 PITT
5026, International Agreement Routing Form.
IV. PROCEDURE
Initiator (Faculty or Staff) 1. At the earliest stages of
conceptualization of an
international opportunity,
complete FORM 0194 PITT 5026,
International Agreement
Routing Form (Exhibit A), as
instructed.
2. Prior to acquiring approval
signatures, forward the form
to UCIS for review, together
with a draft of the proposed
agreement.
Note: UCIS maintains and
regularly updates a variety of
models of agreements for use
in drafting new agreements.
These models are available
from UCIS to all members of
the University community upon
request.
UCIS 3. Confirm that the agreement
passed the preliminary review,
or that problems uncovered
during the preliminary review
have been corrected.
4. If approved, sign and return
form to the originating
faculty or staff member.
Initiator 5. Secure the required approvals
as indicated in the
Authorization section of FORM
0194 PITT 5026, International
Agreement Routing Form.
Note: UCS will work with the
faculty member and other
parties to expedite all
subsequent reviews and
necessary adjustments for
completion of the routing form
and the final execution of the
agreement.
Generally, agreements should
be submitted to General
Counsel only after they have
been approved in substance by
the chief administrator
responsible for the subject
matter of the agreement. (See
Policy 01-05-01, Legal
Services.)
6. Upon final execution of the
agreement, forward the
original Routing Form and
finalized agreement to UCIS
for inclusion in the database.
UCIS 7. Incorporate agreement into
the International Agreement
database to facilitate both
the preliminary reviews of
subsequent proposed agreements
and to provide information to
University administrators,
upon request, about the
University’s international
commitments and opportunities.
V. REFERENCES
Policy 02-01-05, International Inter-institutional Academic
Agreements
Exhibit A - FORM 0194 PITT 5026, International Agreement Routing
Form
University of Pittsburgh of the Commonwealth System of Higher
Education - BYLAWS, Article IV, “Execution of Instruments,”
adopted by the Board of Trustees, January 14, 1969, as amended
Policy 01-03-03, Execution of Instruments
Policy 01-05-01, Legal Services