UNIVERSITY OF PITTSBURGH POLICY  \  07-01-04



CATEGORY:                  PERSONNEL
SECTION:                   Recruitment
SUBJECT:                   Employment Eligibility Verification:
                           Immigration Reform and Control Act
EFFECTIVE DATE:            June 8, 1989
PAGE(S):                   1


I.      SCOPE

        This policy establishes that all individuals hired by the
        University on or after November 6, 1986 provide documentation
        of authorization to work in the United States, as required by
        the Immigration Reform and Control Act of 1986 under the
        jurisdiction of the United States Department of Justice,
        Immigration and Naturalization Service.

II.     POLICY

        Each prospective new hire must demonstrate to the University
        of Pittsburgh, authorization to work in the United States.
        Documentation for the candidate's authorization is provided
        by the U.S. Department of Justice FORM I-9, Employment
        Eligibility Verification.  (See Procedure 07-01-04,
        Employment Eligibility Verification: Immigration Reform and
        Control Act.

        All discussions about offers of employment must include the
        stipulation that any offer is contingent upon the
        presentation of appropriate documentation.  Confirmation of
        employment offers will contain a statement which requires the
        employee to provide documentation mandated by the Act.

        Start dates for candidates can be established in advance of
        the first day of work.  However, the new employee must
        present verification of authorization to work in the United
        States within the first three working days.  Failure to
        produce appropriate documentation will result in immediate
        termination.

        The University is not required to verify the employment
        eligibility of a former employee rehired within one year of
        the original verification which indicated U.S. citizenship.

        The University is required to reverify employment eligibility
        when:

        -    The individual is an alien authorized by the Immigration
             and Naturalization Service to work in the United States
             but has an expiration of employment authorization date

        -    The individual applies for rehire after separation from
             the University for more than one year

        When an employee is determined to be unauthorized, or has
        become unauthorized, employment will be terminated.

        Under the Act there are no exceptions, and penalties or fines
        and/or imprisonment can be assessed against individuals as
        well as institutions for violating the Act, including record
        keeping requirements.

III.    REFERENCE

        -    Procedure 07-01-04, Employment Eligibility Verification:
             Immigration Reform and Control Act.