Agency
Electronic Research Administration (eRA) Systems
Important Notes:
Correct email addresses are vital in the world
of electronic submissions. Unless otherwise indicated in a specific
system description below, use offres@offres.pitt.edu as the official
contact address. Refer to the Office of Research document Data for Proposal Preparation to obtain other
agency required proposal information such as the name of the authorized
institutional official, etc.
For non Grants.gov electronic submissions to
be submitted by the Office of Research (O/R), O/R should receive
all proposal documents necessary for internal University of Pittsburgh
processing (such as the Form 0136 and a printed copy of the proposal
and proposal budget) as well as be given access to the completed
electronic proposal sections and files five (5) working days
prior to program deadline.For Grants.gov submissions,
the Office of Research should receive the necessary documents and
the proposal file ten (10) working days prior to program
deadline. For a listing of the necessary documents for
a Grants.gov submission, see http://www.pitt.edu/~offres/proposal/OR-GGRequirements.pdf
The research community should know that there are great risks in
late submissions to the Office of Research. We have seen instances
where an agency’s server has experienced momentary disruption, where
the format used for the submission to the Office of Research was
incompatible with the format used by the sponsor, where certain
materials were not submitted in the proper format, or where an agency
was so overloaded with proposals the system crashed, etc. In such
instances it is important to have sufficient time before the deadline
to deal with these types of emergencies.
proposal Central is used by some foundations/societies.
Principal Investigator registers self on system and fills out
his professional profile. The Office of Research has already registered
the University of Pittsburgh as an institution on the system.
Allen A. DiPalma is registered as the Signing Official. Principal
Investigator creates proposal by entering required information
and uploading any necessary file(s). After the Office of Research
reviews a hard copy of the proposal and the proposal budget, the
Principal Investigator submits proposal application electronically.
Electronic
Application Submission
The Principal Investigator must get institutional approval through
the Office of Research before submitting an application electronically
but the Principal Investigator creates the proposal and does the
actual submission.
Congressionally Directed Medical Research Programs (CDMRP) Award mechanisms requiring pre-applications including Letter
of Intent Narrative, preproposals, nominations, and/or confidential
letters of recommendation will be submitted through the CDMRP
eReceipt system at https://cdmrp.org.
The Principal Investigator registers on the website. The Principal
Investigator/Departmental Administrator enters the required
information for the pre-applications. In the Proposal Contacts
section the Principal Investigator should select Allen A. Dipalma
as the University's Authorized Representative. The email address
to use for the Authorized Representative is oramrc@offres.pitt.edu. Full proposals
will be submitted through the Federal Government’s single
entry portal Grants.gov. For more information on proposal submissions
to the CDMRP through Grants.gov, see the relevant CDMRP program
announcement and Pitt's
Grants.gov Web Page.
Department of Education
e-Grants
At the University of Pittsburgh, only Grants and Contracts Officers
in the Office of Research should serve as the Application Manager.
Therefore, the Grants and Contracts Officer must be the first
person to register and create an application. The Application
Manager/Grants and Contracts Officer submits the application
on behalf of the authorized institutional official. Please consult
the List of Application Packages
and have your Departmental Administrator contact the appropriate
Grants and Contracts Officer with the specific Application Package
Title and CFDA # of the program to which you wish to apply.
For information on proposal submissions to the Department of
Education through Grants.gov see Pitt's
Grants.gov Web Page
Department of Education Institute of Education
Sciences
Application Website
The Project Director registers on the website. The Project Director/Departmental
Administrator enters the required information and uploads the
pdf file. After the Project Director validates that his application
is ready for submission, the authorized institutional official
or a Grants and Contracts Officer acting on his behalf reviews
the proposal and completes the submission process.
Department of Energy (DOE)
e-Center
The e-Center provides access to the Industry Interactive Procurement
System (IIPS). Only the authorized institutional official needs
to register. The Principal Investigator/Departmental Administrator
supplies the required proposal files to the Office of Research
along with the DOE solicitation. The DOE solicitation specifies
the number of required files and the order in which the files
should be uploaded. An Office of Research Grants and Contracts
Officer must upload and submit the files.
National Aeronautics and Space Administration
(NASA)
NSPIRES
(NASA Solicitation and Proposal Integrated Review and Evaluation
System) This system is designed to ultimately
receive complete electronic proposals but initially it is supporting
only the submission of the proposal cover page data. An Office
of Research Grants and Contract Officer reviews the hard copy
proposal and electronically submits the proposal cover page
that the Principal Investigator has prepared. Before the submission,
the Principal Investigator must register on the system. After
the Principal Investigator has registered on NSPIRES, NSPIRES
sends an email to the Office of Research, and Office of Research
staff confirm the affiliation with the University.
NAAR
Grants Administration System
The Principal Investigator creates an account. Once the account
is created, NAAR sends an email indicating that the Principal
Investigator may login and submit a letter of intent. If NAAR
invites Principal Investigator to submit a formal proposal,
the Principal Investigator enters the required information and
uploads the necessary files. NAAR requires the responsible official
(the authorized institutional official) to endorse the proposal
and/or approve the budget online before the Principal Investigator
submits the proposal.
National Institutes
of Health (NIH)
NIH eRA Commons
The Commons is a virtual meeting place where NIH extramural
grantee organizations, grantees, and the public can receive
and transmit information about the administration of biomedical
and behavioral research. PIs must have a Commons account to
obtain proposal status, submit proposals to NIH, submit eSNAPs
(electronic Streamlined NonCompeting Award Process progress
reports), submit Just-In-Time information electronically, complete
final inventions statements online, etc. The Office of Research
initiates the PI account based on the information the Principal
Investigator supplies in the University
of Pittsburgh Principal Investigator Request Form to Register
on NIH Commons
FastLane
FastLane is an interactive real-time system used to conduct
NSF business over the Internet. The Principal Investigator/Departmental
Administrator prepares proposal. Office of Research Grants and
Contracts Officer reviews and submits proposal. Office of Research
must initiate account based on the information supplied in the
University of Pittsburgh NSF
FastLane Password Request Form
Space Telescope Grants Management System
(STGMS)
This site has instructions for downloading and installing the
STGMS application. For submissions, have your Departmental Administrator
contact the appropriate Grants and Contracts Officer in the
Office of Research. The Principal Investigator/Departmental
Administrator prepares proposal. The Office of Research Grants
and Contracts Officer reviews and submits proposal. Office of
Research must initiate accounts.
